London | Full-time | 6 Month Fixed Term (with potential to extend) | Starting at £40,000 (depending on experience
About Zaytoun
Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade.
Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, good food, and justice.
About the Role
We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative support and strategic coordination.
This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners.
It’s a unique opportunity to make a tangible difference – both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.
Executive support
– Manage the MD’s diary, inbox, travel, and meeting logistics
– Draft and proof correspondence, reports and other written materials
– Prepare agendas, take minutes, and follow up on actions for board and committee meetings
Project tracking & research
– Monitor deadlines and help the MD track progress on priorities
– Conduct research and prepare background notes to support decision-making
– Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers
General support
– Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention
– Handle confidential matters with discretion and professionalism
– Provide ad hoc support for events, communications, and other projects as needed
This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.
What you’ll bring
– Proven experience as an EA, PA, or similar role supporting a senior leader
– Outstanding organisational skills, able to manage competing priorities
– Excellent communication skills – written and verbal
– Discretion, sound judgement, and the ability to handle sensitive matters
– A proactive, solutions-focused approach; able to anticipate needs
– Confidence working independently while collaborating effectively in a small, dynamic team
– Ease with digital tools and technology, including AI – to streamline tasks, research, and communication
– Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)
– Enthusiasm for our mission
What you’ll get
– A pivotal role working in close partnership with the MD, with exposure to both strategy and operations
– The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission
– A supportive, collaborative workplace where your work has visible impact
– Flexible hybrid working arrangements
How to apply
Please send your CV and a short cover note (why this role, why Zaytoun, and your earliest start date) to jobs@zaytoun.uk with the subject line Executive Assistant. (NB you can download the full job specfication here).
We will review applications on a rolling basis and may close early if we find the right person.
Eligibility: Applicants must be resident in, and have the right to work in, the UK.
Equal opportunities: Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds and experiences.
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